Event Manager
About ETA
The Enterprise Technology Association (ETA) is a national, mission-driven membership organization accelerating America’s AI and emerging technology adoption. We are on a mission to train and upskill one million Americans in AI, cyber, quantum, and emerging technology by 2030. We do this through a fast-growing portfolio of programs — AI Week (the country’s largest professional AI event series), the US AI Congress, the National AI Accelerator, AI Ready America, and a national network of members, partners, and expert advisors. ETA is where national strategy meets local execution.
The Role
This is a high-ownership execution role, not a venue-and-catering job. You will run the full event lifecycle (speakers, sponsors, attendees, on-site production, and post-event reporting) and own outcomes, not just tasks.
What Makes This Role Different
Most event coordinator roles are logistics-only. At ETA, the Event Manager owns outcomes, not just tasks. You will be empowered, and expected, to make judgment calls, manage up when deadlines are at risk, and serve as the primary operational point of contact for speakers, sponsors, and vendors across the full event lifecycle.
What You’ll Do
Sponsors & exhibitors: Act as day-of concierge; track and fulfill every package deliverable (logo, booth, speaking time, social) with marketing; coordinate exhibitor logistics and AV; maintain a fulfillment tracker; document ROI post-event to support renewals.
Attendee experience: Own the communication calendar (confirmation through post-event) with marketing; manage registration, check-in, and badges; monitor ticket pacing and flag promotional pushes; ensure GDPR/data compliance; run post-event surveys and reporting.
Speakers & content: Own the speaker journey from intake to follow-up; run fraud and credential screening; enforce bio, headshot, abstract, and deck deadlines well ahead of show; monitor the agenda for gaps and practitioner-vs-vendor balance; manage replacements for unresponsive speakers, all in partnership with ETA leadership.
Marketing coordination: Partner with marketing on speaker spotlights and sponsor callouts; keep event pages, schedules, bios, and third-party listings accurate.
Budget & vendors: Maintain a live budget tracker with variance flagging; manage vendor contracts, deposits, and cancellation windows; negotiate terms within approved limits; deliver post-event reconciliation and surface savings.
On-site production: Author and own the run of show; brief emcees, speakers, and AV; serve as the on-site hub (first in, last out); manage staff and volunteers; make real-time calls without escalating every issue to the CEO.
Post-event intelligence: Compile feedback into structured reports; build sponsor ROI reports (reach, engagement); flag leads and partnership signals; maintain a lessons-learned log applied to the next show.
Ideal Skills & Background
B2B conference management, speaker coordination, and sponsor fulfillment
Budget tracking, vendor negotiation, and run-of-show ownership
Attendee communications and email marketing operations
Post-event reporting and multi-city event experience
CRM / event tech proficiency (ex. vFairs, CVent Whoova) and AI / tech-industry familiarity
Compensation & Benefits
Competitive base salary plus uncapped, performance-based commission tied to sponsorship and membership revenue. ETA offers a comprehensive benefits package and the opportunity to play a defining role in a national organization at an early, high-growth stage.
Reports To
This is an individual-contributor role with no direct reports. It reports directly to the CEO and works closely with the marketing and events teams.
